Toshiba

 

Print solutions are often overlooked when considering IT infrastructure, however it is one of the main areas that generates ongoing cost with items such as toner, paper, fuser units etc, etc.

With this in mind, Gardner Systems have partnered with Toshiba to provide state of the art print solutions that help reduce those ongoing cost whilst regaining control and management of these systems to allow companies to organise, track and distribute their print requirements more efficiently and effectively.

Gardner Systems and Toshiba have devised 3 easy steps to help companies manage the Total Cost of Ownership of their print solutions.

Step One – Print Audit

Companies both large and small are constantly looking at ways to reduce overheads. One area that is often overlooked is print management.

Do you know how many documents your organisation produces in a week, month or year?

Do you know how many are in black and white and how many are in colour?

Most companies underestimate their print cost by up to 50% and typically print costs could be your third highest overhead after payroll and premises.

A print audit would be the first step in gaining control of your print costs. It would inform you:-

  • How much is being printed.
  • Who is printing and where it’s being printed.
  • How it could be managed more effectively by understanding your output.

 

A print audit will allow you to:-

  • Track print usage by individual users.
  • Track printer ports, number of pages and copies, and whether black & white or colour.
  • Identify hardware inefficiencies and recommend the most cost effective print options.

 

Step Two – Integrate Paper Documents into your Digital Workflow

Electronic Document & Management (EDM) systems can now handle a wide variety of information including audio, video and web pages and make them available to any user with the appropriate access rights, no matter where their location.

All paper based information can be integrated and shared in one simple process

  • Paper documents can be integrated into your existing enterprise applications.
  • Paper documents can be sent electronically and securely with a full audit trail.
  • Text searchable files can be created from your paper documents.
  • Your current infrastructure can be worked harder and more efficiently.

 

Step 3 – Convert Hard copy documents to Editable files

The paperless office is closer to reality with today’s office automation software. You can now automatically convert scanned documents into fully editable and searchable files.

These digital files can be delivered to a network drive or directly to your mailbox, in full colour if      desired. There will then be no need to re-type or re-format documents that are only available as hard copy originals. Significant time will be saved by simply scanning and converting to fully digital     documents.

If these print management options are of interest to you and you would be interested in a demonstration then please contact Jim O’Neill at Gardner Systems Plc on 0151 220 5552 or email at jimo@gardnersystems.co.uk